Free Voice-Over Artist Invoice Template — No Signup
Voice-over work bills in three currencies: studio time, usage rights, and revisions. A radio spot is cheap to record but expensive to broadcast, so you price it with a usage fee tied to market and term; e-learning is priced per finished minute; an audiobook per finished hour, sometimes royalty-share. Disputes come from pickups the client insists were in the script, usage that ran past its term, and sessions that ran over with copy changes. Your invoice must spell out what was delivered, with what usage and for how long — otherwise the client will argue the bill matches only 'a recording.' Billify keeps usage terms and session time on one clean invoice — no signup, data stays in your browser.
By KSP Labs, Software Studio behind Billify · Updated June 2026
Live editor — Voice-Over Artist invoice. No signup. Data stays in your browser.
What to include on a voice-over artist invoice
- Session time (studio, per hour or 15-min)
- Finished audio (per finished minute / hour)
- Usage rights (media, market, term)
- Pickups / revisions (beyond included round)
- Audiobook per-finished-hour rate
- ISDN / Source-Connect session fee
- File delivery / split tracks
- Rush / weekend turnaround fee
Billing tips for voice-over artists
Voice-over is one of the few trades where the invoice and the contract are almost the same document — your usage terms belong on the invoice, not just in the agreement, because clients and their producers often only look at the invoice months later when a spot goes into rotation. Specify the usage explicitly: media (broadcast TV, radio, internet, in-store), market (local, regional, national), and term (13 weeks, 1 year, in perpetuity) — a 13-week cycle is standard for broadcast and clients will renew, so bill the renewal as a new invoice rather than letting usage quietly continue. Charge pickups at full session rate after the included round; the first round of reasonable revisions is usually free, but script changes after delivery are a new session. For audiobooks, the per-finished-hour rate is industry standard (ACX sets a floor), and a royalty-share deal still needs an invoice for any per-hour fee plus the royalty split documented separately. Bill rush and weekend work at 1.5x to 2x and label it as such so clients don't expect it as the regular rate. E-learning is usually priced per finished minute, so note the finished minutes delivered, not the hours you sat in the booth. Keep your invoice numbers and project names consistent so a client paying three separate spots in one quarter can tie each invoice to the right campaign.
Voice-Over Artist invoice FAQ
How do I bill usage rights — flat fee or per cycle?
Per cycle for broadcast — a 13-week regional run is standard, and you invoice the renewal as a new invoice when the client wants another cycle. For internet and in-store, you'll often quote a 1-year or in-perpetuity flat fee. Always state media, market, and term on the invoice line itself so the client and their producer can't later claim the usage was broader.
When do I charge for pickups and revisions?
The first round of reasonable pickups is usually included; after that, charge at your full session rate and label it 'script change — new session' on the invoice. If the client rewrote the copy after delivery, that's a new session, not a revision, and your invoice should reflect it so they don't expect free re-records every time the script changes.
How should I price an audiobook — per finished hour or royalty share?
Per finished hour is the industry standard, with ACX setting a floor rate. Royalty-share deals still need an invoice for any per-hour fee you negotiated plus a separate line documenting the royalty split. Note the finished hours delivered, not your hours in the booth — clients pay for what they receive, not how long it took you.
What's the rush fee for weekend or same-day work?
Typically 1.5x to 2x your session rate, labeled clearly as 'rush — same-day turnaround' or 'weekend session' on the invoice. Stating it on the invoice (not just in an email) prevents clients from treating the rush rate as your new normal rate for future work.
Do I charge sales tax on voice-over services?
Usually no — voice-over is a service and not taxable in most states, same as the session itself. If you deliver a physical product like a burned CD or a branded USB drive, that tangible good may be taxable, so split it from the session fee on the invoice. Check your jurisdiction, since a few states have started taxing digital downloads.
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