Free Videographer Invoice Template — No Signup
Videography pricing splits across two phases nobody outside the industry understands — the shoot and the edit — and clients constantly ask why the edit costs more than the filming. A clear invoice fixes that. Break out the shoot day, the assistant or second operator, the camera and lens package, the drone fee, and the post hours by the rough cut and the fine cut. Billify keeps all of that as named line items instead of one vague package price, runs entirely in your browser so no project details leak to a server, and exports a clean PDF you can attach to the gallery delivery email.
By KSP Labs, Software Studio behind Billify · Updated June 2026
Live editor — Videographer invoice. No signup. Data stays in your browser.
What to include on a videographer invoice
- Pre-production / storyboard and planning
- Shoot day (half-day vs full-day)
- Second operator or assistant
- Camera and lens package
- Drone / aerial footage fee
- Motion graphics and titles
- Color grading
- Edit hours — rough cut and revisions
Billing tips for videographers
Videographer disputes almost always come down to the edit. Clients underestimate how many hours the post takes, so your invoice should make the edit phase as visible as the shoot. Break post into rough cut, revisions, and color or sound, each with its own line and hour count, and reference your contract's revision cap — '2 revisions included, additional rounds billed at $X/hr' — so the fourth round of changes is clearly extra, not a favor. List your gear package explicitly with a day rate. Clients who see 'camera, lenses, media, batteries' as a line item stop treating the kit as free; a real package runs $400 to $1,200 a day depending on bodies and glass. Charge for a second operator or assistant as its own line — clients try to fold the second shooter into the main rate, and your invoice is where that gets corrected. Drone work needs its own line because Part 107 licensing, insurance, and the risk are real costs; do not bundle it. For weddings and events, take a deposit of 25 to 50 percent to lock the date and state that it is non-refundable inside two weeks — that is standard and the invoice terms are where it lives. Deliver the final invoice with the gallery link, set terms to net seven, and add a 1.5 percent monthly late fee; videographers get paid last because the deliverable comes weeks after the shoot. Confirm whether your state taxes production services — some tax the equipment rental portion separately from labor.
Videographer invoice FAQ
How do I bill the edit without the client complaining?
Break post into rough cut, revisions, and color or sound, each with its own line and hours. Reference your contract's revision cap — usually two rounds included — so the third round is clearly billable. A single 'edit — $X' line is what causes the argument.
Should I charge gear separately from my day rate?
Yes, list the camera, lenses, media, and batteries as a package with a day rate of $400 to $1,200 depending on your kit. Clients who see the gear as a line item stop treating it as free, and it lets you quote a lower day rate without losing money.
How much deposit should I take for an event or wedding?
Take 25 to 50 percent to lock the date and state that it's non-refundable inside two weeks. That's standard. The deposit protects you when a client cancels after you've turned down other work for that date.
What payment terms work when delivery is weeks after the shoot?
Send the invoice with the gallery link, not on shoot day, and set it to net seven. Videographers get paid last because the deliverable comes weeks later. A 1.5 percent monthly late fee on the invoice is your tool for the slow payers.
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